Morristown Parks & Recreation
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Parks & Recreation Bylaws
MORRISTOWN PARKS AND RECREATION COMMITTEE BYLAWS
The Committee shall be known as the Morristown Parks and Recreation Committee.
The purpose of the Committee is to seek the development of a wide variety of recreation programs, park facilities, and services to meet the needs of the residents of the community.
ORGANIZATION, MEMBERS & OFFICERS
The Committee has been established by vote of the Morristown Selectboard. The Committee shall be governed by all applicable state statutes, local laws, and these bylaws.
The Committee shall be composed of not less than seven members appointed by the Morristown Selectboard. It is the duty of the Chairperson to inform the Selectboard of a vacancy. Vacancies shall be filled by the Selectboard upon recommendation from the Committee.
The majority of members shall be residents of the Town of Morristown.
The term of each member’s appointment shall be three years, except that an appointment to replace a member leaving before his or her term has expired shall be for the remainder of that term.
At the first meeting after the adoption of these amended bylaws, and at the annual meeting thereafter, the Committee shall elect a Chair, a Vice-chair, a Treasurer, and a Secretary, by a majority vote of the Committee members.
The Chair of the Committee shall preside over all meetings, sign all required official documents, appoint subcommittees, and call special and emergency meetings when needed and write up the Committee’s annual report to submit to the Town Administration Department for the Annual Town Report by January 1st.
The Vice-chair shall preside over all meetings in the Chair’s absence. If both the Chair and the Vice-chair are absent, a member selected by the Committee shall act as Chair for that meeting. The Vice-chair shall perform duties of the Chair in his or her absence.
The Treasurer shall submit all bills to the Town Finance Department for timely payment, work directly with the Town Treasurer & Town Finance Department on all financial transactions that involve the Committee, provide monthly financial reports to the Committee and submit the annual budget to the Town Finance Department.
The Secretary shall notify members in writing of all meetings, keep an accurate record of the proceedings, and prepare the agenda in conjunction with the Chair. The Secretary shall coordinate with the Town Administrative Assistant the posting all agendas and minutes according to State Statute. Those who wish to be added to the meeting agenda shall contact the Chair to request inclusion on the agenda.
The Chair shall preserve order in the meeting and shall regulate its proceedings by applying these bylaws and making determinations about all questions of order or procedure.
A majority of the members of the body shall constitute a quorum.
No single member of the Committee shall have authority to represent or act on behalf of the Committee unless, by majority vote, the Committee has delegated such authority for a specific matter at a duly-noticed meeting and such delegation is recorded in the meeting minutes.
Standing subcommittees shall be appointed in accordance with real need and on a continuing basis. The Morristown Summer Recreation Camp Program will be an independent subcommittee.
DUTIES OF COMMITTEE MEMBERS.
Committee members shall deem it a civic duty to attend all Committee meetings. Any member missing more than three (3) consecutive meetings may, by vote of the Committee members, be considered as an adjunct member without voting rights, or terminated, at the discretion of the Committee unless the absences are explained to the satisfaction of the remaining members of the Committee.
Committee members shall make decisions resulting in a recreation program most appropriate for the Town. No special favoritism for any section of the Town shall be shown.
The Committee shall establish all policies of operation including the setting of program fees.
All members shall serve without compensation but may be reimbursed by the Town for necessary and reasonable expenses incurred in the course of their duties.
All Committee members must abide by the Town of Morristown’s Conflict of Interest Policy.
MEETINGS & PROCEDURE
The Committee is required by law to conduct its meetings in accordance with the Vermont Open Meeting Law. 1 V.S.A. §§ 310-314. Meetings of the Committee must be open to the public at all times, except as provided in 1 V.S.A. § 313.
Regular meetings shall be held monthly at the municipal office building unless otherwise specified by the Chair. Designation of the regular meeting schedule will be set at the Annual Committee Meeting.
The Committee shall prepare the annual budget based upon the anticipated fiscal needs of the Committee for the next fiscal year. Whenever practicable, the Committee may draft a Plan of Action upon which to base the budget. The budget shall itemize appropriations necessary for the operation of the Committee and shall be finalized annually at the October Committee meeting in time for the Treasurer to submit it to the Finance Department to be included in the Town general budget.
Bylaws, rules, and regulations of the Committee may be altered, amended, or repealed at any noticed meeting of the Committee by a two-thirds vote of the Committee. Members present will vote and all members will be notified of any proposed change prior to the meeting at which it is voted upon.
AMENDED AND ADOPTED BY THE COMMITTEE: April 15, 2021
APPROVED BY THE MORRISTOWN SELECTBOARD: May 3, 2021